Sample Invoice Template


Invoices are sometimes confused with purchase orders, but these documents serve different purposes. An invoice is a document used to itemize and record a transaction between a vendor and a buyer.In this design, the centered price banner uses a soft green background to make steep costs look a bit less frightening to the customer. This invoice also leverages the footer of the statement to point customers towards the company’s social media channels as a way to offer a lasting connection. If you want to personalize your invoice further, you can use a photo or design from the customer’s specific project to give it a custom look and feel. This invoice uses an actual photograph in the header to highlight the quality of its services. This is a clever idea you can leverage for multiple services such as graphic design, illustration, interior design, and so on. The document makes excellent use of contrast in font color, allowing the red price to pop against the thIn black text surrounding it. We especially love the “handcrafted for” language on the design side, which side helps to make the customer feel valued by the business they’ve worked with.

Is it legal to get paid in cash?

Is it illegal to pay your employees cash in hand? No, it is not illegal to make cash payments to your employees. However, there is a bad name associated with paying your employees cash in hand as many people do so to avoid paying their employees entitlements and evade tax obligations.However, they cannot help streamline your business processes and enable growth. Find out how Invoice2go is the all-in-one tool that can help you run and grow your small business. Excel and Word templates for invoices include basic invoices as well as sales invoices and service invoices.At the end of the day, invoices should tell clients how much they owe, what they’re paying for, and what date they need to pay by. Take your clients back to the ’80s with this retro invoice design. Although old-fashioned, the focus of this template remains on passing across a clear message regarding your payment information to clients. Put your final price to the client “front and center” using this design by Ari Krzyzek. Contact this designer using the link in the header — her project comes with matching letters and business cards. Or, simply use her concept as inspiration to create an invoice of your own. The commercial invoice above might be just what you need.

Download A Sample Invoice Template

Don’t be shy to tighten up the usual 30-day terms to something more like 14 days. Some clients will wait until the last possible moment to pay an invoice. Just be sure to communicate your payment terms in person, and on the invoice itself. Your client wants to know exactly where their money is going, and your invoice should communicate the nitty-gritty details of the job. Instead of listing “materials” as a single expense, itemize each one on its own line, such as paint, nails, plywood, etc. It’s also a good idea to attach receipts to back your claims. Don’t risk having your client wonder if you’re padding the bill.

sample invoice template

Let’s explore the invoicing option that is best for your small business. Pick a template, edit your information and generate a professional invoice for your clients in just minutes. Easy-to-use and professionally designed, these free invoice templates streamline your administrative time so you can get back to running your business. Sometimes customers may disagree with an invoice they’ve been issued. When this happens you’ll need to begin the process of resolving the invoice dispute. This starts with a conversation between you and the customer to determine which elements of the invoice the customer disagrees with. Here’s another elegant invoice template to serve as inspiration for your own.

Invoice Template By Guuver

There are several ways to go about customizing your sample invoice template. These important invoice elements can be easily forgotten, which is one of the reasons why a sample invoice comes in handy. You don’t want to miss out on including any of these details, as they may hold up the payment process. Using a sample invoice maintains a precise level of detail-orientation that will impress clients and keep them coming back for more.An invoice generator will create the relevant fields for these sections, keeping your invoice format precise, accurate and stylish. Businesses use commercial invoices when they sell products to customers internationally. The information on a commercial invoice is slightly different than a standard invoice. The details on a commercial invoice must include information that helps determine customs duties. There are many different types of invoices a small business can use. The invoice you choose to send to your clients will differ depending on the kind of work, the industry, and how often you plan to collect payment.Your invoice doesn’t need to have a white background, and this template from Guuver is a perfect example. The design leverages pops of red to call out key pieces of information to make the statement feel less overwhelming. You can also distinguish your invoices by giving them a monochrome look. Start by choosing the format you want to use for your invoice. But first, let’s review how to design an invoice in the section below.

  • The template above offers space for your name, your client’s name, invoice date, and a base of 10 itemized services.
  • With a blank invoice template, you can quickly get started customizing the empty fields with your own information and style.
  • This is a clever idea you can leverage for multiple services such as graphic design, illustration, interior design, and so on.
  • If you want to personalize your invoice further, you can use a photo or design from the customer’s specific project to give it a custom look and feel.
  • However, they cannot help streamline your business processes and enable growth.
  • The chart below shows some of the common payment terms you may choose.

Using expertly tailored invoices will ensure that your clients are impressed with your professionalism and accuracy. Invoice2go has designed many free invoice templates available for download in word, excel, pdf & Google Docs formats.

The Best Way To Invoice

Once you’re sure of the format, move on to create room for essential details on the invoice. Devise a unique numbering system for every customer and invoice. This will help both you and the customer to track the transactions.

What is the standard payment terms on invoice?

Common forms are net 10, net 15, net 30, net 60, and net 90 (also written as net 10 days, etc.). Standard payment terms of 30 days, for example, could be designated as net 30 or net 30 days, indicating payment is due on the invoice amount 30 days after delivery of goods or services.You might also consider a customer’s credit history when developing payment terms, particularly for large sales. Additionally, invoices can help you protect your company in the event of an audit, as they help to create a paper trail. Detailed invoices will show the IRS exactly where your money came from should they question your tax returns. An invoice is a transactional tool used to record payments. Learn in-depth definitions and review helpful examples with this guide from QuickBooks. Below the “total payment” is a breakdown of the services rendered, along with your contact information as well as your branding. This green template can be downloaded using the link in the header above the image.

Discuss Payment Terms Up Front

A proforma invoice is an estimate given to a customer before starting a project or service to provide them with a good idea of the total cost. A final invoice is given to a customer upon completion of a project, service, or product to request payment. A receipt is a simple, official acknowledgement that an order has been filled and paid for. If you send your client a receipt, you’ll do so after you’ve already sent an invoice and been paid. If you’re selling to a business, the invoiced amount gets entered as accounts payable on their end—money coming out of their pocket. For your bookkeeping, it becomes an item in your accounts receivable—money going into your pocket.

sample invoice template

This double-sided invoice sample offers an interesting twist on an otherwise standard design. You can download this template by clicking on the header above the image. Download this template together with a pack of 10 free templates using the link in the header above the image — each design conveniently opens in Microsoft Word. To help you get a sense of the possibilities, we put together a collection of impressive invoice samples that may inspire you to rethink your current design. However, while infographics are known for employing colorful designs and data visualizations, invoices are typically pretty straightforward. All of HubSpot’s marketing, sales CRM, customer service, CMS, and operations software on one platform.

Green Shipping Invoice

Sales invoicing templates itemize purchases and can calculate totals and special discounts automatically. A purchase order is sent by a customer to a vendor, requesting goods or services. As a vendor, you would receive a purchase order, fulfill the order, and then send an invoice to collect payment. Go ahead and try out a sample today to see how easy it can be for you to create the perfect invoice for your business. No matter what your business is, you’ll be able to choose the right options to have the invoice include what you need for your business.The first step in creating a simple and professional invoice to collect payments from your clients is downloading a free invoice sample template. With customizable fields, you can easily fill in your company details and service information to suit the needs of your business and your clients. Create and send an invoice as soon as you complete an order or service. Failing to invoice clients quickly can lead to delayed payments, and timely invoicing can help you improve cash flow. Using metrics like days sales outstanding and the accounts receivable turnover ratio can help you keep track of payment speed and your accounts receivable efficiency. To streamline your invoicing efforts, make the payment process easy. Provide customers with an easy way to pay your invoice to encourage on-time payments and improve their experience with your company.

sample invoice template

This invoice sample uses various shades of yellow to chunk out different parts of the invoice into digestible sections. Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. The total price including any delivery fees, taxes, etc. The work may seem to be too much to do alone, but too little to hire an accountant for. Plus, hiring staff or using complicated accounting software can get expensive. We’ll do one month of your bookkeeping and prepare a set of financial statements for you to keep. This post is to be used for informational purposes only and does not constitute legal, business, or tax advice.Your invoice should represent your business and should include your logo as well as relevant information for your business. Use the invoice examples on this page as your baseline, or download your own copy below. Here are 11 top benefits of mobile invoices, plus learn how easy it is to send invoices for free with Square Invoices app.Different types of invoices can be issued to customers depending on the purpose of the invoice. Here are a few of the most common types of invoices you may use during the payment process. You should enter every product or service you provide as a line item on your invoices. At the bottom of the invoice, add up all of the line items, and apply any tax charges.

Free Sample Invoice Template

You can send us a message using the button on the bottom right. So to speed things up, we just rolled out some new features for Square Invoices.That means if your computer crashes, you still have access to the data you need to keep your business running safely. Find the right invoice design template for you, and take the first step on your path to easier payments. No matter your software preference, you can find a document format that suits your needs best – from Microsoft Office to Google Docs or Google Spreadsheets. That way, you can access familiar editing features to make the process as easy as possible.