Does Insurance Expense Go On The Balance Sheet?


As consumers, we know insurance is not the most exciting product to buy and we don’t always give it the thought it deserves. Expense-consciousness, whether coming from our own pockets or our businesses, can blind us from looking beyond the cheapest price available.When life insurance policies have a cash value, they might also serve as assets and have other uses as well. Asset/ expense entries will initially be recorded as assets, then as the asset is used it will become an expense. If a business knows that they will use the asset before the end of the accounting period, they will initially record it as an expense. Prepaid insurance, depreciation, prepaid rent and supplies on hand are all examples of asset/ expense entries. Insurance is typically a prepaid expense, with the full premium paid in advance for a policy that covers the next 12 months of coverage. This is often the case for health, life, hazard, automotive, liability and other forms of coverage required by a business. Then, when the expense is incurred, the prepaid expense account is reduced by the amount of the expense and the expense is recognized on the company’s income statement in the period when it was incurred.

Documents For Your Business

The accountant includes Prepaid Insurance with current assets on the balance sheet. We will be moving items that have already been record in our books. The deferred items we will discuss are unearned revenue and prepaid expenses. Unearned revenues are money received before work has been performed and is recorded as a liability. Prepaid expenses are expenses the company pays for in advance and are assets including things like rent, insurance, supplies, inventory, and other assets.

  • This translates to five months of insurance that has not yet expired times $400 per month or five-sixths of the $2,400 insurance premium cost.
  • An asset is something you own or control, and assets typically have some type of value you can access.
  • 31Unearned Revenue1,500Service Revenue1,500To record the receipt of cash from a customer in payment for future training services.
  • However, since term policies do not include a cash value you can access, they are not technically considered an asset.
  • An income statement portrays the specifics of how your business arrived at the financial situation reflected on your balance sheet.
  • By performing the services, the company earns revenue and cancels the liability.
  • Justin Pritchard, CFP, is a fee-only advisor and an expert on personal finance.

This insurance expense will show up on your balance sheet as part of a lower bank balance; however nothing on the balance sheet specifically will indicate that you spent the missing money on insurance. Rather, your balance sheet shows how much money you have left after your insurance expense have been factored into your company’s overall financial position.

Accounting With Quicken

A business spends $12,000 in advance for liability insurance coverage for the next twelve months. The company records this expenditure in the prepaid expense account as a current asset. In each of the next 12 successive months, the business charges $1,000 of this prepaid asset to expense, thereby equably spreading the expense recognition over the coverage period. A small company has an insurance contract under which the total premium of $48,000 must be paid in advance for 12 months of coverage under a general liability insurance policy.

does insurance expense go on the balance sheet?

That may be a worthwhile tradeoff, but it’s critical to understand that you’re giving up your death benefit. Your assets can fund your goals and provide cash when emergencies arise. They can also store value, enabling you to sell the asset for money later.The financial statements are key to both financial modeling and accounting. Being able to access the cash value is an advantage of permanent life insurance, but doing so can result in tax consequences or even a loss of coverage. Prepaid insurance is a current asset if coverage is used within one year of payment.

How Is Prepaid Insurance Reflected On Financial Statements?

Insurance expense and Insurance payable are interrelated; insurance payable exists on a company’s balance sheet only if there is an insurance expense. And accessing the cash value can increase the risk of a potential lapse in coverage. You can also use life insurance as collateral for a loan in some cases, making it easier to get approved. This is referred to as a collateral assignment—if you die before paying off the loan, the lender receives the remaining balance from your death benefit, with your beneficiaries receiving what’s left. Insurance Expense refers to the expired premium paid by a business to an insurer. An insurer or insurance company undertakes specific risks thereby protecting the business from possible losses.For corporations, a Common Stock account is used to record the investment of the owners. A Retained Earnings account is used to record the earnings of a corporation and to record when earnings are given back to the owners in the form of dividends. Investopedia requires writers to use primary sources to support their work. These include white papers, government data, original reporting, and interviews with industry experts. We also reference original research from other reputable publishers where appropriate. You can learn more about the standards we follow in producing accurate, unbiased content in oureditorial policy.

Is insurance an asset in balance sheet?

Insurance companies carry prepaid insurance as current assets on their balance sheets because it’s not consumed. When the insurance coverage comes into effect, it goes from an asset and is charged to the expense side.The accountant debits Unearned Insurance Revenue and credits Insurance Revenue. A prepaid expense is an asset on a balance sheet that results from a business making advanced payments for goods or services to be received in the future. To determine whether or not your life insurance policy is an asset, find out if the policy has a cash value. Only policies with cash value, known as permanent policies, are likely to be treated as assets.The policies are designed to protect the company – and employees – from anything adverse that might happen. An adjusting journal entry occurs at the end of a reporting period to record any unrecognized income or expenses for the period. Unless an insurance claim is filed, prepaid insurance is usually renewable by the policyholder shortly before the expiry date on the same terms and conditions as the original insurance contract. However, the premiums may be marginally higher to account for inflation and other operating factors. The amount paid is charged to expense in a period, reflecting the consumption of the insurance over a period of time. Your balance sheet shows how much money you have, and that amount is contingent on how much you’ve earned and how much you’ve spent. Your business pays for insurance, and that payment leaves you with less money in the bank.The estimated useful life of an asset is the estimated time that a company can use the asset. Useful life is an estimate, not an exact measurement, that a company must make in advance. However, sometimes the useful life is determined by company policy (e.g. keep a fleet of automobiles for three years). Of accounting, the concept of prepaids allows the accounting process to match the payment for expenses with the periods in which they are actually consumed.

Balance Sheet Classification Of Deferred Expenses

The company pays the insurance premium at the time it purchases the policy. The amount paid applies to the provisions of the contract throughout the entire life of the policy. If your policy features an accelerated death benefit, you might be able to receive funds from the policy, as a sort of cash advance, before death to use toward long-term care or end-of-life care. You can also transfer funds from a life insurance policy to an asset-based long-term care policy if you want to buy long-term care insurance. Any situation that requires an honest assessment of your assets requires accounting for any permanent life insurance policies. For example, a divorce agreement might require that participants split assets, and the cash value of a life insurance policy could be included.If you prepay for a period of time on your business insurance policy, this payment is a type of asset, or something you own. For this reason, prepaid insurance plays a part in the equation showing your company’s net worth, which is the subject of your balance sheet. The company enjoyed the security provided by the insurance coverage for that month. When the month ends, the company records the expiration of one month of insurance coverage. The accountant reduces the balance in Prepaid Insurance by the portion that expires. The accountant records a debit to Insurance Expense and a credit to Prepaid Insurance.

Is insurance debited or credited?

Insurance is treated as an expense for business, i.e. amount incurred to insure goods and assets owned by business. Therefore, it has a debit balance and is shown in the debit column of Trial Balance.Record the expense in the reconciliation worksheet used for prepaid expenses. Prepaid insurance is payments made to insurers in advance for insurance coverage. Insurance expense is that amount of expenditure paid to acquire an insurance contract. This expense is incurred for all insurance contracts, including property, liability, and medical insurance. But your heirs can suffer if you use this type of arrangement—you get a reduced payout, and you may spend the entirety of that money on end-of-life care.

Does Working Capital Include Prepaid Expenses?

Prepaids are tracked in the accrual method of accounting, but not the cash method. Determine the number of periods over which the prepaid amount will be amortized. Commercial Coverage Everything businesses need to protect themselves, their assets, and their people. An advance payment is made ahead of its normal schedule such as paying for a good or service before you actually receive it. An accrued expense is recognized on the books before it has been billed or paid. Some insurers prefer that insured parties pay on a prepaid schedule such as auto or medical insurance. Chip Stapleton is a Series 7 and Series 66 license holder, CFA Level 1 exam holder, and currently holds a Life, Accident, and Health License in Indiana.Thus, prepaid expenses aren’t recognized on the income statement when paid, because they have yet to be incurred. Regardless of whether it’s insurance, rent, utilities, or any other expense that’s paid in advance, it should be recorded in the appropriate prepaid asset account. Prepaid insurance is usually considered a current asset, as it becomes converted to cash or used within a fairly short time. But if a prepaid expense is not consumed within the year after payment, it becomes along-term asset, which is not a very common occurrence. The payment of the insurance expense is similar to money in the bank—as that money is used up, it is withdrawn from the account in each month or accounting period. Each journal entry requires a debit to Insurance Expense and a credit to Prepaid Expenses. A prepaid expense is an expenditure that a business or individual pays for before using it.Property, liability, and casualty insurance is usually sold as a bundle. Obviously, property insurance covers the building and land that a company owns, as well as whatever is inside. Casualty and liability insurance deals mainly with the company’s workers and anything that may happen to them while they are working.


Assets help you fund your goals, pay expenses, and absorb surprises, so the more you have, the better. Eric is a duly licensed Independent Insurance Broker licensed in Life, Health, Property, and Casualty insurance. He has worked more than 13 years in both public and private accounting jobs and more than four years licensed as an insurance producer. His background in tax accounting has served as a solid base supporting his current book of business. Only the expired portion of the premium should be presented as “Insurance Expense”. Insurance expense and insurance payable are two different things, yet they are interrelated. There would be no need for an insurance payable account if there were no insurance expense.

Terms Similar To Insurance Expense

Accrued revenue—an asset on the balance sheet—is revenue that has been earned but for which no cash has been received. When the insurance coverage comes into effect, it goes from an asset and is charged to the expense side. However, most companies can deduct such expenses on their income tax forms in order to get a tax break.Justin Pritchard, CFP, is a fee-only advisor and an expert on personal finance. He covers banking, loans, investing, mortgages, and more for The Balance. He has an MBA from the University of Colorado, and has worked for credit unions and large financial firms, in addition to writing about personal finance for more than two decades. The amount paid to acquire a specific coverage is known as “premium”.